Assessment records
Records concerning the 2025 and 2026 special assessments, including approval, notice, accounting, billing, collection, ledger, reserve-borrowing, credit/refund, and authority records identified in the filed claim.
THE SHORT VERSION
Why was this case filed?
I asked for Association records that owners would reasonably want to review. My filed claim alleges that the Association did not fully and timely produce the requested records or adequately identify what was produced, what did not exist, or what was being withheld.
The records at issue include assessment records, Board notices and agendas, Board minutes, insurance records, delinquency and assessment information, and records showing how notices were posted, mailed, uploaded, or delivered.
Why owners should care: these are the kinds of records owners need to understand how money is spent, how assessments are imposed, and how major Board decisions are made.
WHAT RECORDS WERE SOUGHT?
Documents owners can use to follow the money and the decisions.
Board meeting records
Meeting notices, agendas, minutes, posting, mailing, delivery, upload, and cure records.
Insurance records
HO-6 / HO-4 compliance records and master insurance policy and coverage records.
Assessment and delinquency information
Aged assessment receivables and delinquency records requested from the Association.
WHAT I ALLEGE HAPPENED
The filed claim says the production was incomplete.
The allegations below are allegations in a pending case. They have not yet been adjudicated.
My filed declaration alleges the Association did not timely produce complete records organized by request.
It further alleges the Association did not clearly identify which records answered which requests, which records did not exist, which records were not possessed by the Association or management, or provide an adequate explanation for nonproduction or withholding.
WHAT I ASKED THE COURT FOR
$12,500 in claimed statutory penalties — plus records-enforcement relief.
The claim characterizes the requested $12,500 as statutory penalties, not ordinary compensatory damages.
Six records requests$3,000Claimed records-request penalties.
Nine Board meetings$9,000Claimed Open Meeting Act penalties based on two alleged duties per meeting.
Minutes availability$500Claimed minutes-availability penalty.
Total requested$12,500Subject to what the Court finds proven, discretionary, and nonduplicative.
The filing also requests records production or signed certification for records not produced.
WHAT HAS THE ASSOCIATION FILED?
Two requests to postpone trial.
Mark Reynders, identifying himself as a representative of the Association, asked that the August 17 trial be postponed because he would be out of town.
The Association requested another postponement, stating that the parties were going to mediation and asking that trial be continued until after the mediation period.
In the pleadings reviewed to date: those two Association filings are procedural continuance requests. They do not address the merits of William Mills's allegations or the statutory-penalty calculation. The Association may later assert defenses or submit evidence not reflected in the filings currently posted here.
CURRENT STATUS
Mediation scheduled for October 19, 2026.
Before the next hearing, William Mills agreed to include this small-claims records dispute, together with other significant disputes involving the Association, in mediation scheduled for October 19, 2026.
The Association has publicly acknowledged in its August 28 court filing that the parties were going to mediation and that the mediation period extended through October 26, 2026.
Confidentiality line: mediation communications, settlement positions, offers, and confidential submissions are not published on this website.
READ THE COURT DOCUMENTS YOURSELF
Do not rely on this summary. Read the filed record.
Filed Claim — July 6, 2026Plaintiff's Claim and attached declarations explaining the allegations, requested penalties, and records-enforcement relief.Open PDF → (opens in a new tab)Proof of Service — July 8, 2026Shows personal service of the claim and attached declaration on the Association's agent for service.Open PDF → (opens in a new tab)Association Continuance Request — July 16, 2026The Association's first request to postpone the trial date.Open PDF → (opens in a new tab)Association Continuance / Mediation Filing — August 28, 2026The Association's second request, publicly stating that the parties were going to mediation.Open PDF → (opens in a new tab)